Note: Employees and students should always exercise good judgement when determining if they can get to and from campus safely.
Note: Non-mandatory employees must account for missed time. Any non-exempt mandatory employees required to report or remain on campus will receive equal time off on an hour-for-hour basis.
Note: UNC Charlotte cannot independently declare a C3 event. Because of this, non-mandatory employees should be prepared to account for missed time unless otherwise notified. Any non-exempt mandatory employees required to report or remain on campus will receive equal time off on an hour-for-hour basis.
The Office of Emergency Management (OEM) collaborates with Police and Public Safety, the Incident Management Team and other entities (both on-campus and off-campus) to assess potential threats to campus on a 24/7 basis. When a threat or potential threat is imminent, action is taken. This could mean closely monitoring the situation to predict the next move and assess potential damage, or taking immediate action.
The decision to move the campus’ operational status from regular operations to modified operations (C1, C2 or C3) is a complex process. Many individuals from across the University and the state can be involved in this decision.
Modified condition changes may occur for a variety of reasons, which may include severe weather, general safety concerns, aftermath of a tragedy, etc.
Each scenario requiring a change to campus operations is unique. Generally, the process in modifying the campus operational status follows this sequence:
Once the threat is over, the campus representatives reconvene to determine if the condition change can be lifted and regular operations resumed.
Review the University policies and definitions of each campus operating condition above.
The process of determining a weather-related threat to campus can be complex. There is often a process of estimation and best practices that applies when determining weather patterns and their potential impact.
In this area, common weather-related threats include, but are not limited to, severe thunderstorms, tornadoes, flooding, hurricane-related impacts and snowfall.
Once a threat or potential threat of severe or unusual weather is imminent, the Office of Emergency Management will closely monitor and track the storm’s progression and projected path. If the campus is in danger, or could be severely impacted, a question of altering the campus’ modified operating condition may ensue.
Once the storm, or threat of the storm, is over, OEM personnel will evaluate the aftermath, as necessary, and suggest any further changes to the campus’ operating condition. After an “all clear,” the campus will return to regular operations.
If the National Weather Service issues a severe weather warning, a NinerAlert is automatically sent to the campus community.
Know the difference between a weather-related watch and warning.
If you don’t see your question answered below, email emergency@charlotte.edu.
Employees and students should also familiarize themselves with University Policy 701, Emergency Management Policy.
Classes are canceled in both Condition 2 and Condition 3, unless otherwise advised, and faculty should avoid campus. In some cases, classes may be delayed, canceled, or virtual in Condition 1.
In a C1 declaration, classes are still in session, but in some cases could be delayed, canceled, or virtual. Faculty are expected to teach as scheduled. However, you should always exercise good judgment on your ability to reach campus safely.
If you cannot teach your scheduled classes, you should consult the UNC Charlotte Academic Procedure: Schedule Interruption Guidelines and contact your department head to discuss alternative arrangements. Additionally, you should reach out to your students to update them.
No. While the Dean of Students Office can help verify absences in the case of illnesses or family emergencies, it is up to you to determine appropriate accommodations for students who are unable to make it to class in a C1 situation.
No. It is expected that the University will remain open. If staff levels prevent an office from opening or remaining open, the next level of management should be contacted to determine how to operate with reduced staff.
Review your attendance policies with students early in the term. Be aware of the UNC Charlotte Academic Procedure: Schedule Interruption Guidelines and associated resources provided by the Center for Teaching and Learning.
Mandatory employees are expected to report to work as scheduled in C1.
Non-mandatory employees should report to work as scheduled as long as you are able. If you cannot safely report to work, you may work remotely with the approval of your supervisor. If you cannot report to work or work remotely, you should discuss with your supervisor how you will account for missed time.
It is expected that the University will remain open. If staff levels prevent an office from opening or remaining open, it is suggested that the next level of management be contacted to determine how to operate with reduced staff.
Mandatory employees are expected to work as expected. Any non-exempt mandatory employees required to report or remain on campus will receive equal time off on an hour-for-hour basis.
Non-mandatory employees should not report to work. However, time missed must be accounted for in consultation with the employee’s supervisor. See the question below for ways in which employees can account for their time. It is important to note that if you have a teleworking agreement in place with the University and you are capable of teleworking (e.g., you have access to University-approved or authorized computing equipment and necessary utilities, such as power and the Internet), you are expected to do so. If you are unable to work due to loss of utilities, you should notify your supervisor and account for your time missed.
Mandatory employees should report to work as directed by their supervisors. Any non-exempt mandatory employees required to report or remain on campus will receive equal time off on an hour-for-hour basis.
Non-mandatory employees should not report to work. Any missed time is excused. If you have a teleworking agreement in place with the University and you are capable of teleworking (e.g., you have access to University-approved or authorized computing equipment and necessary utilities, such as power and the Internet), you are expected to do so. If you are unable to work due to loss of utilities, you should notify your supervisor and account for your time missed.
The primary difference in C2 and C3 is the need for non-mandatory employees to account for missed time.
In C2, non-mandatory employees must account for any missed time from work.
In C3, any missed time is excused for non-mandatory employees.
The University, however, can declare a C3 situation after consultation with the president of the University of North Carolina system. In most cases, the University will not know if a C3 recommendation is accepted until after an event has ended. Therefore, non-mandatory employees should be prepared to account for missed time unless otherwise notified.
If a C3 condition is declared, any missed time already accounted for in the Kronos system will be returned to employees.
If you cannot make it to work in a C1 situation, you should immediately notify your supervisor to discuss how you will account for your missed time. Please see the question below for ways you can account for time.
The designation should have been made clear to you when you were hired or subsequently by your supervisor. A more detailed description of the difference between the two designations is available on the human resources website. If you have any questions about whether you are a mandatory employee, you should speak with your supervisor or contact the HR office at 704-687-0669.
Non-mandatory employees should consult with their supervisors to determine which of the leave options best serves the needs of the employee and their office, as outlined in PIM 12: Accounting for Time Not Worked Due to Hazardous Weather or Other Unusual Conditions.
Yes. Unless you are a mandatory employee, or otherwise required to report to work by your supervisor, you are not to be on campus during a C2. This is for your own safety, as well as to allow mandatory employees an opportunity to restore the campus to safe and accessible operating conditions.
No. Please see question above.
Yes. If you have a teleworking agreement in place with the University, you are expected to work normally if you are capable of doing so (e.g., you have access to University-approved or authorized computing equipment and necessary utilities, such as power and the internet). If you are unable to work due to loss of utilities, you should notify your supervisor and account for your time missed.
No. A C3 can only be declared in consultation with the president of the University of North Carolina system. In most cases, the University will not know if a C3 recommendation is accepted until after an event has ended. Therefore, non-mandatory employees should be prepared to account for missed time unless otherwise notified. If C3 is declared, any missed time already accounted for in the Kronos system will be returned to employees.
No. The C3 status applies only to employees who were impacted by the event on campus. If you already were scheduled for time off or were planning to be in another location, you were not impacted by the events on campus and will be charged time off as planned.
Students must contact their professors directly to inform them of their situations. Each professor makes the decision as to what accommodations can be made for missed classes. The Office of the Chancellor, the Office of Academic Affairs and the Dean of Students Office do not make determinations about student attendance during adverse weather when the campus is in C1.
In a C1 situation, classes are in session, but in some cases could be delayed or canceled. Students are expected to attend. However, you should always exercise good judgment when deciding if you can navigate to and from campus safely. If you cannot attend class, you should immediately contact your instructors to inform them of your situation. It is up to each individual instructor as to what accommodations can be made for missed classes.
Classes are canceled in both Condition 2 and Condition 3, unless otherwise advised.
If you cannot attend classes, you should immediately contact your instructors to inform them of your situation. It is up to each individual instructor as to what accommodations can be made for missed classes.
Your online class should not be impacted. However, if you have any questions or you cannot participate because of lost utilities, contact your instructor directly.
Maybe; limited services will be available based on staffing and available supplies. Visit www.charlotte.edu and/or monitor social media for a list of what is open.
If a C2 or C3 situation has been declared, the chancellor and other administrators have determined campus conditions are too hazardous for travel. You are encouraged to avoid campus.
In a C1 situation, classes are in session, but could be delayed or canceled. Your student should always exercise good judgment when deciding if he or she can navigate to and from campus safely. If she or he cannot attend class, she or he should immediately contact her or his instructors to inform them of the situation. It is up to each individual instructor as to what accommodations can be made for missed classes.
If your student cannot attend classes in a C1 situation, you should advise your student to immediately contact each of their instructors to inform them of their situation. Because each class has its own requirements and assignments, accommodations for missed classes are made at the discretion of the instructor.
Classes are canceled in both Condition 2 and Condition 3, unless otherwise advised. In some cases, classes may be delayed, canceled, or virtual in Condition 1.
Maybe; limited services will be available based on staffing and available supplies. Encourage your student to visit www.charlotte.edu and/or monitor social media for a list of what is open.
If a C2 or C3 situation has been declared, the chancellor and other administrators have determined campus conditions are too hazardous for travel. Please encourage your student to avoid the area.